Christmas Eve Sermon, 2017

Isaiah 62:6-12
Titus 3:4-7
Luke 2:(1-7)8-20
Psalm 97

Birthday Empathy

I’m hoping that some of you who are here tonight have seen the most recent Star Wars movie. I promise I won’t offer any spoilers if you haven’t. But there is a great scene that I want to share with all of you. Part of the premise of this latest installment of the series is reinstituting the religion of the Jedi. In the film, the order of the Jedi has fallen by the wayside. However, a prodigal daughter figure emerges, and goes back to an original disciple, who has long since abandoned the way of life. He is surprised and frustrated with her presence, seemingly dealing with his own spiritual state. She persists, and refuses to leave until he has shared some of his wisdom. In a fit of frustration, the spiritual giant turns on her and demands, “Why are you HERE?”

In this moment, the “here” that he refers to is a nearly deserted island, one of the most difficult places in the galaxy to find. The prodigal daughter is wise enough to realize there is something about being with this disciple that is worth her time, despite his best attempts to ignore her.

And, consider this question phrased with a slight change in emphasis, “Why are YOU here?” As the plot progresses, the emphasis of his question shifts from one of personal inconvenience, to one of individual curiosity. He learns of her giftedness and the potential she has to be a transformative leader. The focus shifts from the history of his leadership, to the future of hers.

Tonight, on this most holy of nights, I beg of each of you the same questions. First, why are you HERE? Lay aside for a moment the feeling of potential obligation to a parent, or respect to another family member. I intend the question from a larger, ethical perspective. Why do we celebrate the birth of Jesus on an annual basis? What was it about this man who lived over 2,000 years ago, in a place far far away, who deserves a birthday celebration beyond what you or I will ever receive?

It was his capacity to love. Jesus loved in a way that changed the lives of those whom He met. He loved those who were deemed unlovable. He loved those who were not easy to love. He loved those who didn’t love him first. Yet, perhaps greater still, Jesus changed the paradigm of what it looks like to love. The original intention of religion has always been to love God and to love one another. Yet, humans constantly get in the way and corrupt that which was intended.

Jesus disrupts the very focus of religion at the time, and offers a return to the true meaning of religion, religare, to be “bound” to God. This binding, rather being tethered from obligation, is rooted in love and generosity. Jesus’ capacity to love changed lives, and continues to be the single deepest aspiration of our discipleship.

Yet, the event of Jesus’ birth is significant for another important reason – the gift of His very presence in our midst. In the gifting of Mary with a child, God makes an extraordinary show of empathy. For thousands of years, God had been in relationship with humanity. The Hebrew Scriptures give us story after story of God’s covenants with His people. Despite his people’s turning away from him, despite their lack of faithfulness or willingness to follow, God constantly returns to humanity to bind what has been broken. In a move of utter determination or desperation, God shares his very own heart in the annunciation. God’s son will be born of a woman, and come and live among humanity in hopes of communicating the love which God has for us, that we couldn’t quite seem to grasp.

When seeking to strengthen the relationship between two beings, there is nothing more empathic than perspective taking. Brene Brown is a professor who has done decades of research on courage, vulnerability, empathy, and shame. Throughout her research, she has found that empathy is a vulnerable choice that requires that I connect with something deep inside myself that knows of the feeling you’re experiencing.

The challenge is that once I connect with that feeling – whether it’s heartbreak, loss, or foreboding joy – I don’t try and fix your feeling, because I want for you to be better, or because I’m uncomfortable. Rather, I simply dwell with you in that reality. Truthfully, it is rare that any form of a response can make such a situation better, which is what we find in sympathy – well-intentioned sentiments that often never penetrate below the surface. Connection is the only thing that can make our suffering better – and not because it solves the problems we face, but because we realize we are not alone.

God’s gift of Jesus is the ultimate empathic move. Jesus does not solve all of humanity’s problems, nor rid us of the evil that plagues our society, even temporarily. Rather, Jesus stands with us in the muck of this world and grieves with those who have been cast aside, weeps with those who have lost loved ones, and mourns with those who are brokenhearted. Sharing of God’s self in the form of Jesus is a risky move!! God stands to lose a powerful reputation, and yet this choice of love over power is exactly where God wants to be. In the person of Jesus we experience what theologian Sam Wells would term a shift from “for to with.”[1] While God has been for humanity all along, we discover a new dimension of God’s love when God comes to be with us. Wells posits that “with” is the most important word in all of the Gospels. When Jesus arrives to be with humanity, God communicates empathy for the human condition.

Which brings me back to the second form of my original question. Why are YOU here? What meaning does a virgin birth all those years ago bring to your life? Jesus’ presence shapes the kind of life God calls us to lead. Sharing love that is rooted in empathy is the calling that permeates our very being as God’s creatures. Or in the more eloquent words of Dean Wells, “It is being with that is the most faithful form of Christian witness and mission, because with is both incarnationally faithful to the manifestation of God in Christ and eschatologically anticipatory of the destiny of all things in God.”[2]

I am here tonight to carry the message of empathetic love that we find in this surprised young mother, distraught unmarried father, displaced family, and misunderstood child to anyone who will listen! In this gospel story, we find our story. We find the story of God’s love for humanity that is more complicated and yet overflowing with love, than we might care to believe.

I hope you are here because a part of this story speaks to your story. I hope you are here because you’re curious about this completely audacious gift of empathic love. Whatever brought YOU HERE tonight, we love you! We are so glad to be with you. Most importantly, know that God loves you enough to come and be with you!

The Rev. Beth Magill

[1] The Rev. Dr. Samuel Wells, A Nazareth Manifesto: Being With God, 2015.
[2] Wells, Nazareth Manifesto, p. 23.
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Christmas Day Sermon, 2017

Isaiah 52:7-10
Hebrews 1:1-4,(5-12)
John 1:1-14
Psalm 98

Christmas Presence

Merry Christmas! I pray that your bellies are full and your hearts as well – with the presence of loved ones, joy of Christmas-tide, and the miracle of our Lord’s birth.

And, I hope you are paying enough attention to be challenged by the celebration of Jesus’ arrival. As we just heard from John’s Gospel, “And the Word became flesh and lived among us.” Came to be with us!

For thousands of years, God had been in relationship with humanity. The Hebrew Scriptures give us story after story of God’s covenants with His people. Despite His people’s turning away from him, despite their lack of faithfulness or willingness to follow, God constantly returns to humanity to bind what has been broken. In a move of utter determination or desperation, God shares his very own heart in the annunciation. God’s son will be born of a woman, and come and live among humanity in hopes of communicating the love which God has for us, that we couldn’t quite seem to grasp.

So it is in this being with us that the very nature of our relationship with God is transformed. It’s a curious event – coming to be with us, in the human form. So many questions that come with this virgin birth and Son of God. Yet, I want to propose this morning that we not try and solve this mystery. Rather, that we take a cue from Jesus and wonder about what it’s like to be with people.

Theologian Sam Wells writes, “Being with is about presence, about participation, about partnership.”[1] In Jesus we find presence, participation, and an invitation to partnership.

Beyond invitation to partnership, Jesus (and Mary) provide a model for embodiment of presence and participation.  Through the experiences of Dr. Sweet, Samuel Wells explores how this might look in practice today. A physician by the name of Dr. Sweet, set out on a pilgrimage of sorts to explore the true intention of health care. She had reached a dead end when her working assumption that doctors were called to “work for” her patients didn’t hold up. A seasoned doctor, she embarked on a journey to find out what health care truly ought to be. One of the stops on her journey was an alms-house in San Francisco, Laguna Honda. Rather than that which you may think of as a traditional institution, Laguna Honda provided shelter, rehabilitation, transition, and refuge for those who had nowhere else to go.

The doctors and nurses invested in the lives of their patients in ways that would be a clear HIPPA violation, and a perceived encroachment of privacy in our society.

Dr. Sweet’s stories are truly remarkable. Janice Gilroy changed Dr. Sweet’s approach to being present with patients. “Janice was a heavy cocaine, heroine, and alcohol user. She had a stroke on the right side of her brain. It looked like she would require a brain scan, bone scan, and spinal tap. She appeared to need biopsies and extended hospitalization. Although Janice was in a quiet, cool room, she was stark naked on her bed, and refused to cooperate.”[2] After sitting with her for a few moments, and simply observing her behavior, it occurred to Dr. Sweet that the patient was attempting to crawl out of her skin, as though she had been poisoned. Which was precisely the problem. As soon as Janice was off all the medications, her symptoms cleared up. Sitting in the dark, simply listening and watching crystallized what she had otherwise overlooked. Dr. Sweet became a better physician because she was more present as a person.

Centuries of being in relationship with humanity did not accomplish that which transpired in Jesus’ lifespan. God’s character was not changed. The only thing that had changed was God’s presence with us. In Jesus, we understand God’s deep desire to know and love us. Jesus’ presence changed everything.

Lagunda Honda is certainly not anything like what you will find in an ordinary hospital. It is common for staff to use their own money to throw a birthday party for the patients with whom they have developed a relationship. Dr. Sweet discovered the reciprocity required for full participation to transpire, in a patient named Paul. Paul had an unusual host of problems for someone as young as forty-seven – cocaine and alcohol addiction, peripheral vascular disease, and two amputated legs. He was faced with a slow and painful decline from gangrene. Dr. Sweet administered highly concentrated doses of oxygen, and his many wounds began to heal. As Paul regained his physical strength, his vitality for life also returned. While he continued to recover, Paul shared his talent for constructing computers. Quickly, he became a resource for both the staff and fellow patients. When Christmas rolled around that year, Dr. Sweet offered to buy Paul a Christmas gift. He asked for a fishing vest. “He had no legs, so he lacked the pockets that trousers would provide. A fishing vest, with all its pockets, would make up the shortfall.”[3] Giving Paul this vest for Christmas brought Dr. Sweet immeasurable pleasure. Participating in the fullness of Paul’s recoveries was one of her most fulfilling encounters as a doctor.

Jesus’ mother Mary is perhaps one of our most profound examples of participation. As Mary chooses to respond to God’s invitation, she becomes an integral participant of God’s in-breaking into the world.

Without our willingness to step out in faithfulness, God’s initiatives would show up in a very different way. Jesus does not ask of his earliest followers anything that He himself is not willing to go through. Participation is a key component to both Jesus’ own ministry, and the continuation of the Good News.

Finally, Jesus’ presence is God’s invitation to partner as co-creators in building the Kingdom. The recovery community at Lagunda Honda was remarkable, not because of it’s successful interventions, but because of the ways in which the staff and patients interacted. At the funeral of one of the substance-abuse counselors, graduates of the program spoke at length. There was no magic cure that the counselor had shared with his patients. Rather he entered into meaningful and lasting relationships. They were partners in crafting a plan for recovery. On days off, and even after his employment at the facility had ended, this particular counselor continued to check in with those in recovery on a daily basis. His work was transformative because of the engaging nature of the partnerships he created.

Jesus’ ministry begins in partnership with John the Baptist. He quickly enlists the disciples, and the women who fund his ministry and travels. The ministry continues to spread following his death and resurrection because of the willingness of the disciples to stay in partnership with one another. Partnership is the essence of who Jesus was, and becomes a key characteristic of Christianity.

The stories of Lagunda Honda come through the lens of a doctor, yet the implications are important for each of us. As Wells writes, “There is a profound difference between a problem, which one seeks to solve, and a mystery, which one can only enter.”[4] The problem of the incarnation is not one we ought to try and solve. Rather, it is a mystery, in which we are invited to be present, participate, and partner. In the event of Jesus coming to live among us, the nature of our discipleship is transformed.

Come, O Come Emmanuel! Rejoice that God dwells among us today and always.

The Rev. Beth Magill

[1] Samuel Wells, A Nazareth Manifesto, p. 8.
[2] Samuel Wells, A Nazareth Manifesto, p. 192.
[3] Samuel Wells, A Nazareth Manifesto, p. 198.
[4] Ibid., 195.
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Sunday Sermon Advent 4, December 24, 2017

2 Samuel 7:1-11, 16
Romans 16:25-27
Luke 1:26-38
Canticle 3 or Canticle 15 or Psalm 89:1-4, 19-26

Mary’s Hopefulness

Today is Mary’s day. It is our brief and all-to-short glimpse into the life of the mother of Jesus. Interestingly, most of what we have come to associate with Mary didn’t come about until hundreds of years after she was alive, and frankly, much of it is lore. It speaks to the abiding need within the church to understand the virgin birth, and the vast mystery that comes with it. If we could just tie Mary’s story up with a neat and suitable bow, it might all make more sense.

However, I want to propose that it’s precisely the ambiguity and vulnerability that comes with Mary’s story that makes her compelling. Mary chose to respond faithfully in the midst of ambiguity and vulnerability, which become a key component to her character and the faithfulness she comes to represent.

Mary’s story involves several distinct elements of ambiguity. First, there is her relationship with Joseph that becomes tenuous as soon as the Angel Gabriel appears to Mary.

As one might imagine, the circumstances surrounding engagement were particular in those days, not unlike what we find in today’s society. If one were engaged to be married, expectations surrounded that period of waiting and preparation for marriage. Mainly, females were expected to be emotionally and physically monogamous to their fiancée. With the news of Mary’s pregnancy, her commitment was no doubt called into question, not only by Joseph, but by those in Nazareth. To say that Mary and Joseph had a normal engagement would be to ignore the obvious complications the angel’s visit presents. However, Mary makes her commitment to God, and to the angel. Likewise, she keeps her commitment to Joseph, and Joseph to her. In the midst of deeply troubling ambiguity, Mary remains true to God and true to her fiancée.

Mary’s journey is also isolating. Her experience was and remains unique among women, and truthfully beyond just the female gender. Mary did have the gift of Elizabeth’s companionship, and simultaneous pregnancy, though Elizabeth was at an entirely different stage of life.

And, it was still just the two of them. Without a path forged in front of them, Mary and Elizabeth were living out a faithful “yes” to God’s calling, lacking a clear indication of where the journey might lead. Isolation is enough to paralyze any of us, despite our best intentions. It brings me to my knees when I stop and ponder the courage required of Mary to respond to God’s invitation with such little support, clarity, and understanding.

The Rev. Beth Magill

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November Vestry Meeting Minutes

St. Michael’s Episcopal Church, Arlington, VA
Minutes, November 16, 2017

In attendance: Michele Casciano, Mary Cushing, Dwight Denson, Penelope Jones, Dan Plafcan, Karen Ruff, Thomas Sheldon, and Molly White. Unable to attend: Julia Carter.

Senior Warden Karen Ruff opened the meeting with prayer and shared concerns and joys.

Minutes

The October minutes were approved as presented.

Finance Committee

The October finance reports were reviewed and accepted. Vestry noted with appreciation how faithful the congregation has been with their pledges and commitments.

2018 Mission Spending Plan

Vestry reviewed the status of the every member canvas and agreed to continue its contribution of 10% of total pledges and offerings to the Diocese in 2018. Stewardship Campaign Chair Tom Sheldon described progress towards the 2018 goal of $265,000 and 70 pledges. As of week five, 46 pledges amounting to $187,770 had been received. Tom confirmed that Tim Matlack is sending weekly updates on campaign progress to the Vestry

Update on the New Rector

Senior Warden Karen Ruff commented on the various communications that had been sent announcing the selection of The Rev. Elizabeth (Beth) Magill’s as St. Michael’s rector. Vestry approved the letter of agreement signed by Rev. Magill, Karen Ruff as Senior Warden, and the Bishop. Vestry also approved the rector position description set forth in Canon III.9.6 of the Episcopal Church.

Karen noted that St. Michael’s would reimburse Rev. Magill for her moving expenses and provided the following timeline for her arrival:

  • Move to Arlington: 11/29/17
  • In office: 12/6/17
  • First service: 12/10/17
  • Attend Vestry meeting 12/14/17

The following actions to prepare the rectory for Rev. Magill’s arrival were approved:

  • Two estimates for painting the rectory were reviewed. Vestry approved the proposal from Mondo Improvements Inc .
  • The rectory will be cleaned and several remaining pieces of furniture will be removed.
  • Keys to existing locks in the house will be mapped. Dan volunteered to do this.

The Vestry agreed to recognize the work of members of the Profile Committee and Search Committee on Sunday, December 10th. Molly will obtain gift cards and Michelle will order a cake for coffee hour.

Committee to Facilitate Small Group Meetings

Karen indicated that Rev. Magill would like to meet informally with members of the congregation in small groups. Dan and Michelle volunteered to work with Beth to develop a plan for making this happen.

Building and Grounds

Junior Warden Mary Cushing announced that Wil Harkins is looking into issues with the current alarm system. He will meet with alarm companies on 11/18/17. He and Mary are investigating options to contract with a different company. Mary noted a number of items in the kitchen that need attention and said John Kelleher and Wil are addressing these. She indicated she is working with Julia Carter to secure a Powerpoint projector for the church. [Note: Following the meeting, Julia Carter indicated she was making a personal gift to the church of an Epson projector.]

Vestry Liaison Reports

Fall Festival. Dwight Denson expressed appreciation to Helen Hines for her work in organizing this year’s Fall Festival and said the event provided a warm and friendly environment for members to meet and greet one another.

Steps Along the Path. Dan invited Vestry to review the document in anticipation of discussions with Beth and to help inform budget and planning decisions for 2018.

New Business

Michelle described her conversation with a member of the congregation who was concerned about burnout among some individuals who support many ministries within the church. Vestry expressed sympathy for the concern but also appreciation for the dedicated service of so many parishioners at St. Michaels.

Dan indicated he would be attending a half-day brainstorming session sponsored by Region III to discuss ways the churches can get to know one another better. He invited others to join him if interested.

Tom called attention to the article “A Fair Day’s Work” in The Virginia Episcopalian and encouraged St. Michaels to be mindful of this when contracting for work to be done at the church.

Karen Ruff asked Vestry to consider meeting one week earlier in December. The meeting is tentatively set for Thursday, December 14. She noted that nominations would be sought in January for three candidates to fill positions being vacated on the Vestry and indicated that the Annual Meeting of the congregation would likely take place in February.

The meeting was concluded with prayer and blessing.

Respectfully submitted, Penelope Jones.

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December Vestry Meeting Minutes

St. Michael’s Episcopal Church, Arlington, VA
Minutes, December 14, 2017

In attendance: Rev. Beth Magill, Julia Carter, Mary Cushing, Dwight Denson, Penelope Jones, Dan Plafcan, Karen Ruff, Thomas Sheldon, and Molly White. Unable to attend: Michele Casciano.

The Rev. Beth Magill opened the meeting with prayers for our parish family and then introduced Dwelling in the Word. Vestry participated in this exercise which involved reading a selected verse then pairing off and sharing thoughts on an element of the passage with partners. Individuals then explained to the group what they heard their partner say.

Minutes

The November minutes were approved as presented.

Finance Committee

Stewardship Report: Tom Sheldon summarized the results of the every member canvass as of week 7 noting that 62 pledges had been received for a total of $227,444. Beth commended the parish on its response, noting that about 60% of households had pledged with the average pledge at about $4100. Vestry is hopeful that further progress will be made towards its goal of $265,000.

2018 Mission Spending Plan: Karen Ruff invited Vestry to give further consideration to the draft plan prepared by the Finance Committee last month in preparation for approval in January. Beth agreed to resend the draft budget to Vestry members and asked that we keep in mind how the mission of St. Michael’s is represented by its financial resources and be prepared to make incremental changes over the next few years in order to align financial spending and parish priorities.

The November finance reports were reviewed and accepted.

Senior Warden Report

Karen noted that Vestry terms were ending for Dwight, Tom and her and she described the process for identifying candidates to be elected at the next parish annual meeting. Vestry members were asked to keep in mind the skills needed on Vestry including ministry experience, institutional knowledge, and a willingness to serve and to come to the January meeting with recommendations. Vestry tentatively agreed to hold the annual meeting following a single 9:00am service on February 11.

Junior Warden Report

Mary Cushing summarized work done on the rectory prior to Beth’s arrival and noted the following:

  • She will contact Cathedral Crafts to settle a start date for repair of the stained glass windows.
  • Tree pruning and maintenance began last week.
  • She is investigating options for handling snow removal this winter.

Transition

Beth explained that she is working with Michele and Dan to come up with a plan for holding small group meetings with members of the congregation during January– March.

Vestry reviewed and approved a housing resolution stipulating an amount of money Beth can deduct from her taxes for her expenditures on maintenance or furnishings at the Rectory.

Music Director/Organist

Beth indicated that Arthur Roach had agreed to serve as interim organist while a careful search is conducted for a permanent music director. Beth indicated she planned to meet with members of the choir and congregation in order to prepare a job description and identify individuals to serve on a search committee. The goal is to receive applications, conduct interviews, and make a selection by May/June.

Christmas Schedule

Beth reviewed the following plans for Christmas celebration:

December 24, Christmas Eve

  • 9:00 am service in the Parish Hall
  • 5:30pm service in the Sanctuary
  • 10:30pm service in the Sanctuary followed by reception. Vestry is invited to help greet at this service.

There will be no child care on 12/24.

December 25, Christmas Day

  • 10:00am service in the Sanctuary

End of Year Staff Recognition

Vestry agreed on monetary bonuses to be given to staff in thanks and recognition of their service.

New Business

Vestry will meet on Tuesday, January 16, 2018. Plans will be made for a Vestry retreat in March.

The meeting was concluded with prayer and blessing.

Respectfully submitted, Penelope Jones.

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October Vestry Meeting Minutes

St. Michael’s Episcopal Church, Arlington, VA
Minutes, October 17, 2017

In attendance: Rev. Canon Rosemari Sullivan, Julia Carter, Michele Casciano, Mary Cushing, Dwight Denson, Penelope Jones, Dan Plafcan, Karen Ruff, Thomas Sheldon, Molly White and Search Committee members Cindy Matlack and Mick Sutter.

The meeting opened with prayer and shared concerns and joys.

Minutes

The September minutes were approved as presented.

Finance Committee

Senior Warden Karen Ruff said that the Finance Committee was beginning to work on the 2018 budget and sought guidance from the Vestry on any special initiatives or priorities. The Committee recommended a budget goal of 70 pledges and revenue of $265,000 based on the actual amount pledged in 2016. Vestry reviewed and accepted the September finance reports.

Search Committee Report

Search Committee Chair Mick Sutter and committee member Cindy Matlack reviewed the status of their search for a new rector. Three candidates were selected for final consideration and the committee was completing its visits to the candidates and collecting references. They anticipate beginning their final discernment next week and will submit the name of the candidate to the Bishop for approval before making a recommendation to the Vestry. Vestry is prepared to meet prior to its next scheduled meeting in order to receive the nomination.

Neighborhood Outreach Coffee

Junior Warden Mary Cushing confirmed that invitations had been distributed to neighbors within a block of the church to come by for coffee on October 21 from 9:00am—10:30am. Vestry members volunteered to bring refreshments and be available for informal discussions with whoever showed up. Follow-up steps were discussed, such as distributing the church brochure with highlights of upcoming activities and inquiring about a neighborhood listserv as a means of communicating with neighbors.

Stewardship Discussion

Stewardship Campaign Chair Tom Sheldon described plans for the 2018 campaign which would include distribution of pledge cards to parishioners, presentations at services throughout October and November, and articles in the Guardian. He distributed a draft letter to accompany the pledge cards, suggesting that it include revenue goals for 2018. Vestry discussed the 2018 budget goals recommended by the Finance Committee and voted unanimously to adopt them for the campaign.

Staff Position Descriptions

Rosemari distributed a draft job description for an Assistant to the Rector for Finance and Administration noting that this reflects the duties being performed by the current parish administrator. She explained that, as the church grows, St. Michaels may need to distribute the workload by establishing an additional office position with responsibilities for receptionist and other clerical duties.

Rosemari plans to assemble a briefing book for the new rector which will include the draft job descriptions being prepared.

Rosemari called attention to the exceptional service provided by Wil Harkins in his position as parish administrator, noting the management-level finance and building and grounds duties he is performing. She asked the Vestry, at its next meeting, to consider actions to recognize and reward Wil for his service.

Stained Glass Repair and Tree Pruning

Junior Warden Mary Cushing briefly reviewed the two contracts that had been received for stained glass repair and which the Vestry had considered since its last meeting. Both vendors had provided positive references but Vestry felt the cost, comprehensive coverage, and warranty from Cathedral Crafts was a better option for the church. After some discussion, Vestry voted unanimously to award the stained glass repair to Cathedral Crafts.

Mary also reviewed three estimates for tree pruning that had been distributed earlier to Vestry by email. All of the vendors had positive recommendations and offered comparable scope of work. Vestry voted unanimously to award the contract to Strictly Stumps which offered the most cost effective bid.

Building and Grounds

Junior Warden Mary Cushing announced that snow removal options are being considered in preparation for this coming winter. She also mentioned her continuing interest in care of creation activities and volunteered to keep St. Michael’s informed of ideas that are generated from a Diocesan Task Force on Care of Creation.

Vestry Liaison Reports

Fall Festival. Dwight Denson announced that plans for the November 4th Fall Festival are proceeding under the direction of Helen Hines and indicated that Vestry would again be invited to serve as greeters on the day of the event.

Senior Warden Report

Senior Warden Karen Ruff expressed appreciation for Rosemari’s guidance and the contributions of Linda Denson and her committee on the occasion of David Donaldson’s retirement. Noting that transitions can be challenging for a parish, she invited patience and understanding as St. Michael’s welcomes its new rector.

Interim Rector Report

Rosemari expressed gratitude for the opportunity to serve as Interim Rector at St. Michaels and paid compliments to the congregation for its many initiatives and accomplishments this past year. With plans on track for welcoming a new rector, she announced that she would retire from the Interim Rector position effective November 5, 2017. She explained that supply clergy would be available as needed until the new rector arrived and said that Arthur Roach had agreed to serve as organist through the end of November.

The meeting was concluded with prayer and blessing.

Respectfully submitted, Penelope Jones.

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September Vestry Meeting Minutes

St. Michael’s Episcopal Church, Arlington, VA
Minutes, September 19, 2017

In attendance: Rev. Canon Rosemari Sullivan, Julia Carter, Michele Casciano, Mary Cushing, Dwight Denson, Penelope Jones, Dan Plafcan, Karen Ruff, Thomas Sheldon, Molly White and Christian Education Director Melanie Monahan.

The meeting opened with prayer and shared concerns and joys.

Minutes

The August minutes were approved as presented.

Finance Committee

Senior Warden Karen Ruff confirmed that funds were moved from the operating budget to special funds for stained glass and roof repairs. Vestry reviewed and accepted the September finance reports.

 Shrine Mont Parish Weekend: September 15-17, 2017.

Tom Sheldon reported that Shrine Mont weekend was a success with 50 people attending. In addition to the presentation by Dr. Richard J. Jones, social activities included a hayride, bonfire, and piñata party. Tom expressed appreciation to the planning committee and indicated they were preparing a checklist to help with next year’s planning. Reservations have been made for the 2018 weekend.

Children and Youth Ministry Report

Melanie Monahan and Dan Plafcan summarized the following plans for Christian education of children and youth at St. Michaels for the 2017-2018 year. They recognized contributions of the Children & Youth Ministry Committee in reviewing curricula and shaping direction of the ministry.

  • Sunday school will be conducted from 9:00am—9:45am.
  • A private Facebook page has been established to help communicate schedules and activities.
  • Children’s chapel is fully staffed and began on September 10.
  • A “one room school house” approach will be used with elementary school-aged children. Three teachers will implement the Dig In curriculum with this group beginning September 24.
  • Middle and high school youth education will be planned around the theme of The Kingdom of God in the Making which will use the Sunday lectionary readings as inspiration. One core teacher is confirmed and efforts are being made to identify a second regular teacher and guest assistants.

Neighborhood Outreach

Junior Warden Mary Cushing described plans for a coffee to be held October 21 from 9:00am—10:30am with neighbors within a block radius of the church. The schedule will include a tour of the building, review of St. Michaels’ history and upcoming activities, and time to discuss issues of concern to neighbors. Mary will send a draft of the invitation to Vestry for review.

David Donaldson Ministry Celebration

Vestry reviewed plans to celebrate David Donaldson’s ministry at St. Michael’s following his retirement at the end of September. His last service as organist will be September 24th. The celebration on October 15 will include coffee on the South porch and a catered luncheon with music in the Parish Hall. David will be honored with the title Director of Music Emeritus and granted privileges pertaining to the title. Vestry agreed to submit a resolution to the Diocese of Virginia in appreciation for David’s 38 years of service and approved the use of up to $3000 from the Staff Development Fund to cater the luncheon. Substitute organists will be used throughout the fall.

Staff Position Descriptions

Updates are in progress for the Sexton, Office Administrator, and Director of Christian Education positions.

Senior Warden Report

Senior Warden Karen Ruff reminded Vestry members to complete the online training related to misconduct in the church and submit certificates of completion to the Parish Administrator by September 30.

She indicated that this year’s stewardship campaign chair would be selected soon and said plans are to launch activities at the October 8th service.

Karen encouraged Vestry members to support the welcoming ministry by serving as greeters on Sunday.

Building and Grounds

Junior Warden Mary Cushing compared costs, specifications, and references received from two companies to do the stained glass repair.   Vestry decided to give the information further consideration and will make a decision on how to proceed at its October meeting. It is expected that work will begin in the spring.

Interim Rector Report

Rosemari noted that the Rector Search Committee would complete its interviews by the end of October and was expected to submit its recommendation to the Vestry in early November. During her remaining time at St. Michael’s, Rosemari indicated her priorities are to assist the Vestry in selection of a new minister, make progress on updating job descriptions, and launch the stewardship campaign.

The meeting was concluded with prayer and blessing.

Respectfully submitted, Penelope Jones.

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August Vestry Meeting Minutes

St. Michael’s Episcopal Church, Arlington, VA
Minutes, August 15, 2017

In attendance: Rev. Canon Rosemari Sullivan, Julia Carter, Mary Cushing, Dwight Denson, Penelope Jones, Dan Plafcan, Karen Ruff, Thomas Sheldon, Molly White and Search Committee Chair Mick Sutter.

Unable to attend: Michele Casciano

The meeting opened with prayer and shared concerns and joys.

Minutes

Rosemari requested an edit to her report and the minutes were approved as edited.

Finance Committee

Senior Warden Karen Ruff mentioned that some parishioners had made contributions to the stained glass and roofing funds through the yellow envelope collection. She explained that the Finance Committee will act on the Vestry’s request to make funds available in the amount of $16.000 each for stained glass and roof repairs.

Karen distributed a summary of the Capital Campaign which showed total income to date of $398,256 and expenses of $406,492 and noted that, with several outstanding pledges, some or all of the difference ($8236) may still be covered.

Karen announced that St. Michael’s audit would be completed by the end of August and thanked Michael Pilot and Mary Thorne for agreeing to conduct the audit this year.

Vestry reviewed and accepted the August Finance reports.

 Search Committee Update

Mick Sutter reported that all but 6 of the candidates had been released and that the final 2-3 candidates would be selected from the remaining pool. Background checks are being done and site visits will be conducted with the finalists. The committee hopes to have a nominee selected by early October. A special meeting of the Vestry will be called to consider the nomination once it is made.

Shrine Mont Parish Weekend: September 15-17, 2017.

Tom Sheldon reported that registration for Shrine Mont was now open. The fee for adults is $160 and children 18 or under may attend for free. Dr. Richard J. Jones, from the Virginia Theological Seminary, will address the program on how we can seek opportunities to love our neighbors. Activities are being planned for adults, children, and older youth. St. Michaels will celebrate Eucharist during a service at the Shrine at 11:45am on Sunday.

Fall Schedule

Vestry reviewed the following activities to be held at the church this fall:

  • Saturdays (10:30—11:45am) in the fall: Yoga
  • September 10: Children’s chapel will begin.
  • September 15-17: Shrine Mont.
  • September 24: Sunday school will begin and a walk for ASPAN will take place.
  • September 24: St. Michael’s Day will be celebrated.
  • October 15: Celebration of the ministry of David Donaldson. Vestry discussed plans to honor David for his dedication and many years of service.
  • October 21 (tentative): Vestry will invite neighbors living within a block of the church to join them for coffee to introduce them to St. Michael’s and listen to any concerns they may have.
  • November 4 (tentative): Fall Festival.

Staff Position Descriptions

Molly White distributed a draft job description for the Sexton and indicated that additional clarification was needed. She suggested that a checklist of tasks should accompany the job description. Updates are in progress for the Office Administrator and Director of Christian Education positions.

Building and Grounds

Junior Warden Mary Cushing addressed the following issues:

  • Stained glass windows. Three companies submitted bids with estimates ranging from $16,200 to $27,000. Mary will compare the bids and get references before submitting a recommendation to the Vestry at its next meeting.
  • Trees: Two companies submitted bids for pruning and removing dead wood on 14 trees and replacing damaged cabling on one tree. Mary will compare the bids and review references before submitting a recommendation to the Vestry at its next meeting.
  • Audiovisual Projector. Mary is investigating costs for a projector to support PowerPoint presentations at the church. She will provide more information next month.

Interim Rector Report

Rosemari announced that while she will be on retreat (August 17—22) and vacation (September 24—October 7) Tim Malone will celebrate Sunday services at St. Michaels. She anticipates continuing to serve as interim rector through the end of October when, if the Search Committee stays on schedule, St. Michaels will be making plans to welcome its new rector.

Rosemari noted that a letter from the Virginia Bishops addressing the violence in Charlottesville would be distributed to the congregation and asked that we pray for peace and racial understanding.

Rosemari invited comments on a draft letter which she planned to send to the Congregation announcing the celebration of David Donaldson’s ministry.

Liaison Reports

Youth Ministry: Dan Plafcan provided an update on plans for the youth program. He indicated that times for Sunday School are being reviewed, that a schedule of fall activities for youth is in progress, and that volunteers are being sought to help teach and facilitate the activities. Vestry noted that volunteers would need to complete the Safe Church Curriculum available through the Diocese in order to work with youth. Dan said a Facebook page would be created to promote community and keep parents and youth informed of plans.

Altar Guild: Dwight Denson called attention to the new vestments worn by Rosemari during service the previous Sunday. He recognized Ann Truitt whose monetary gift paid for the vestments.

The meeting was concluded with prayer and blessing.

Respectfully submitted, Penelope Jones.

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July Vestry Meeting Minutes

St. Michael’s Episcopal Church, Arlington, VA
Minutes
July 18, 2017

In attendance: Rev. Canon Rosemari Sullivan, Julia Carter, Michele Casciano, Mary Cushing, Dwight Denson, Penelope Jones, Dan Plafcan, Karen Ruff, Thomas Sheldon, Molly White and Search Committee Chair Mick Sutter.

The meeting opened with prayer and shared concerns and joys.

Minutes

The draft June 2017 minutes were approved as presented.

Finance Committee

Vestry reviewed and accepted the July Finance reports.

Search Committee Update

Mick Sutter reported that candidates from 15 different states were among the approximately 20 applications received by the posted deadline. The committee will begin discernment in earnest with plans to respond to all applicants by the end of July. Skype interviews will be used to narrow the field and additional follow up will be conducted on the finalists prior to selecting one nominee for presentation to the Vestry.

Karen Ruff will send the Search Committee a signed copy of its charge.

Draft Guidelines for Presentation of the Search Committee Nomination

Vestry reviewed and accepted general guidelines prepared by Dan Plafcan on how it will respond to the Search Committee nomination. It was agreed that Vestry will take time to reflect on the nomination, will hold the information in confidence, and will reconvene to make its decision which will be a consensus of the group. The guidelines will be shared with the Search Committee.

Stewardship Plans

Rosemari described the benefits of having an updated photo directory in preparation for the fall stewardship campaign and as a resource for the new rector. Members of the congregation will be encouraged to submit electronic photos or make themselves available to have their picture taken.

Vestry will reflect on who might be invited to lead this year’s effort and will consult the Diocese of Virginia stewardship website for resources. The campaign will be planned to coincide with Pledge Sunday in early November.

Shrine Mont Parish Weekend: September 15-17, 2017.

Tom Sheldon reported that the Shrine Mont program will address how we welcome neighbors and show compassion to refugees in our community. The focus will be on interfaith dialogue and building trust. The planning committee is in the process of selecting a keynote speaker and organizing activities for children, older youth, and adults. There will be a Friday night welcome dinner, organized activities on Saturday morning, recreational options on Saturday afternoon, and Sunday Eucharist. Registration for children will be subsidized.

Building and Grounds

Junior Warden Mary Cushing addressed the following issues:

  • Stained glass windows. Additional vetting is being done on two companies that submitted bids to repair the stained glass windows and a third bid is expected.
  • Alarm Companies. Mary indicated that St. Michael’s may need to secure a separate land line from Verizon for just the alarm system in order to stabilize the system and prevent false alarms.
  • St. Michaels will sign a one year contract with John Nugent & Sons to provide HVAC service and maintenance.

Senior Warden

Karen Ruff expressed appreciation to Rosemari and the Vestry for their presence and support and encouraged individuals to sign up for Sunday greeting.

Interim Rector Report

Rosemari noted that nearly 100 people attended the July 16th service to hear Rev. Holly Ostlund speak about Food for the Poor and expressed appreciation for the generous support given to the program through the yellow envelope collection. She called attention to the baptisms that had recently been conducted and the new members in the congregation.

She asked Vestry to prayerfully consider areas of growth for the church and staffing needs to support that growth. Vestry may want to get a sense of the congregation’s priorities in this regard to help inform their discussion with the new rector and guide the allocation of resources.

Rosemari announced she would be away from September 24—October 7 and that she is helping to identify a speaker/chaplain for Shrine Mont.

The meeting was concluded with prayer and blessing.

Respectfully submitted, Penelope Jones.

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June Vestry Meeting Minutes

St. Michael’s Episcopal Church, Arlington, VA
Minutes, June 20, 2017

In attendance: Rev. Canon Rosemari Sullivan, Julia Carter, Michele Casciano, Mary Cushing, Dwight Denson, Penelope Jones, Dan Plafcan, Thomas Sheldon, Molly White and Search Committee Chair Mick Sutter.

Unable to attend: Karen Ruff

The meeting opened with prayer and shared concerns and joys.

Minutes

The draft May 2017 minutes were approved as presented.

Finance Committee

During its review of finances, the Vestry emphasized its desire for funds to be seeded for stained glass repair and roof replacement as reflected in the February 2017 minutes. It was the sense of the Vestry that these projects are in need of attention and that estimates should be obtained so work can proceed.

Building and Grounds

Junior Warden Mary Cushing addressed the following issues:

  • Alarm Companies. Mary explained that the call list for the elevator and fire alarm systems needs to be updated. She also noted that when electricity goes out in the building, it triggers a call to one of the alarm companies, requiring someone to confirm that it is a false alarm. She will work with Wil Harkins to update the lists and discuss options for addressing false alarms.
  • Photo Policy: Mary called attention to the need to obtain permission when posting someone’s photo on St. Michael’s website or in its publications. She recommended adoption of the Diocesan guidelines on this topic. The Vestry concurred. Mary will follow up.

Harris Teeter Bag Advertisement

Vestry reviewed a proposal from Harris Teeter to advertise St. Michael’s on its prescription bags. In the absence of a plan guiding decisions on how and where to advertise, Vestry decided not to act on this individual proposal. Members noted the need for guidelines that specify how resources should be allocated to achieve a specified result and that take into consideration social and other media.

Search Committee Update

Vestry welcomed Search Committee Chair Mick Sutter and expressed appreciation to Michele Casciano for drafting and overseeing Vestry input on the Search Committee charge. The charge was reviewed and accepted with the following change: In 7a, replace “interview” with “meeting” and in 7b, replace “interview” with “meets.”

Vestry discussed expectations and protocols for discussing selection of a candidate. Dan Plafcan was asked to prepare some general guidelines to guide the Vestry’s deliberations.

It was the sense of the Vestry that, in making its recommendation, the Search Committee should explain how the candidate’s knowledge and skills align with:

  • Results of the Parish Survey
  • Elements of the Community Ministry Portfolio
  • Michael’s Steps Along the Path

Vestry noted that these documents reflect two significant themes–the need for providing pastoral care and thoughtfully growing the church–and that a strong candidate will have skills in these areas.

Vestry also acknowledged that, while it is desirable to have the new rector occupy the rectory, it would be open to other alternatives should the need arise.

Vestry will ask the Search Committee chair to provide regular updates on the committee’s progress and will keep confidential all information about the process. Vestry will receive the name of the Candidate at a joint meeting of the Vestry and the Search Committee during which the candidate’s qualifications are fully explored. Following deliberations, Vestry will decide if the candidate should move to the next stage which will include an informal meeting and salary negotiations.

Ministry Liaison Reports

Shrine Mont Parish Weekend: Tom Sheldon indicated he will form an ad hoc committee to define a theme and develop program ideas for the fall Shrine Mont weekend. The schedule and registration form will be distributed in August. Vestry confirmed that children will be invited to attend free of charge.

Hospitality. Plans are being made to hold an informal coffee this fall with Vestry members and immediate neighbors of the church to introduce neighbors to the church facility and activities, to hear any concerns, and explain who to contact at the church should issues arise.

Nursing Home: In its search for partners to help sustain the ministry, members of the Nursing Home Ministry have reached out to Christ Church’s pastoral care team and the Falls Church’s Stephens Ministry. Discussions are ongoing.

Vacation Bible School: Molly White reported that promotion is underway for this year’s VBS.

XYZ: Penny Jones noted that XYZ typically makes use of the church’s projector and computer for speaker presentations and that there may be a need to replace the current equipment. Vestry suggested this be taken up as part of the Buildings and Grounds Committee review of the church’s Internet and equipment needs.

Care of Creation. Julia Carter mentioned the ongoing discussion of reducing the use of styrofoam cups during coffee hour. Real cups could be placed in a tray to be loaded into the dishwasher following the Sunday services. Also, parishioners could be encouraged to bring their own cup. Other options will be explored.

The meeting was concluded with prayer and blessing.

Respectfully submitted, Penelope Jones.

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