July Vestry Meeting Minutes

St. Michael’s Episcopal Church, Arlington, VA
July 18, 2017

In attendance: Rev. Canon Rosemari Sullivan, Julia Carter, Michele Casciano, Mary Cushing, Dwight Denson, Penelope Jones, Dan Plafcan, Karen Ruff, Thomas Sheldon, Molly White and Search Committee Chair Mick Sutter.

The meeting opened with prayer and shared concerns and joys.


The draft June 2017 minutes were approved as presented.

Finance Committee

Vestry reviewed and accepted the July Finance reports.

Search Committee Update

Mick Sutter reported that candidates from 15 different states were among the approximately 20 applications received by the posted deadline. The committee will begin discernment in earnest with plans to respond to all applicants by the end of July. Skype interviews will be used to narrow the field and additional follow up will be conducted on the finalists prior to selecting one nominee for presentation to the Vestry.

Karen Ruff will send the Search Committee a signed copy of its charge.

Draft Guidelines for Presentation of the Search Committee Nomination

Vestry reviewed and accepted general guidelines prepared by Dan Plafcan on how it will respond to the Search Committee nomination. It was agreed that Vestry will take time to reflect on the nomination, will hold the information in confidence, and will reconvene to make its decision which will be a consensus of the group. The guidelines will be shared with the Search Committee.

Stewardship Plans

Rosemari described the benefits of having an updated photo directory in preparation for the fall stewardship campaign and as a resource for the new rector. Members of the congregation will be encouraged to submit electronic photos or make themselves available to have their picture taken.

Vestry will reflect on who might be invited to lead this year’s effort and will consult the Diocese of Virginia stewardship website for resources. The campaign will be planned to coincide with Pledge Sunday in early November.

Shrine Mont Parish Weekend: September 15-17, 2017.

Tom Sheldon reported that the Shrine Mont program will address how we welcome neighbors and show compassion to refugees in our community. The focus will be on interfaith dialogue and building trust. The planning committee is in the process of selecting a keynote speaker and organizing activities for children, older youth, and adults. There will be a Friday night welcome dinner, organized activities on Saturday morning, recreational options on Saturday afternoon, and Sunday Eucharist. Registration for children will be subsidized.

Building and Grounds

Junior Warden Mary Cushing addressed the following issues:

  • Stained glass windows. Additional vetting is being done on two companies that submitted bids to repair the stained glass windows and a third bid is expected.
  • Alarm Companies. Mary indicated that St. Michael’s may need to secure a separate land line from Verizon for just the alarm system in order to stabilize the system and prevent false alarms.
  • St. Michaels will sign a one year contract with John Nugent & Sons to provide HVAC service and maintenance.

Senior Warden

Karen Ruff expressed appreciation to Rosemari and the Vestry for their presence and support and encouraged individuals to sign up for Sunday greeting.

Interim Rector Report

Rosemari noted that nearly 100 people attended the July 16th service to hear Rev. Holly Ostlund speak about Food for the Poor and expressed appreciation for the generous support given to the program through the yellow envelope collection. She called attention to the baptisms that had recently been conducted and the new members in the congregation.

She asked Vestry to prayerfully consider areas of growth for the church and staffing needs to support that growth. Vestry may want to get a sense of the congregation’s priorities in this regard to help inform their discussion with the new rector and guide the allocation of resources.

Rosemari announced she would be away from September 24—October 7 and that she is helping to identify a speaker/chaplain for Shrine Mont.

The meeting was concluded with prayer and blessing.

Respectfully submitted, Penelope Jones.

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