March Vestry Meeting Minutes

St. Michael’s Episcopal Church, Arlington, VA
Minutes, March 21, 2017

In attendance: Rev. Canon Rosemari Sullivan, Julia Carter, Michele Casciano, Mary Cushing, Dwight Denson, Penelope Jones, Dan Plafcan, Karen Ruff, Thomas Sheldon, Molly White.

The meeting opened with prayer and shared concerns and joys.


The draft February 2017 minutes were accepted as presented.

Finance Committee

The Vestry reviewed and accepted the February 2017 financial reports.

 Parochial Report

Rev. Sullivan reviewed the annual Parochial report noting that the number of active baptized members in 2016 (230) grew slightly compared to 2015 (227). The report was accepted as presented.

Update on Search and Profile Committees

Senior Warden Karen Ruff reported that the committees were fully staffed and that forums would be held after each service on April 2 to obtain feedback from the congregation as part of the self-study leading to preparation of the community ministry portfolio.

Profile Committee: Nancy Tate, Leslie Stubbendieck, and Cindy Matlack.

Search Committee: Mick Sutter, Chair, Beth Addington, Helen Hines, Rick Hightower, and Cindy Matlack.

Ministry Liaisons Reports

Vestry liaison assignments and duties were reviewed. The chart will be updated to reflect several changes made during the meeting.

Sunday School and Youth Group. Dan Plafcan announced that the Director of Christian Education and faculty were reviewing curriculum programs for future adoption and implementation.

Mission and Outreach. Julia Carter noted that this committee meets quarterly. She shared information from the February Vestry meeting with the chair for consideration at their next meeting.

Vision and Planning. Dan Plafcan noted that the committee’s online survey was open March 12-26 and had been distributed to parishioners by email. Paper copies were made available during Sunday services. He said a Facebook group had been formed to gather and exchange ideas. Results of the survey will be shared with the Profile and Search Committees. Vestry members expressed hope that action could be taken where appropriate on some of the dominant themes that may emerge from the survey including how to reach out to our neighbors both local and global.

Action item: The Vestry expressed interest in meeting with families that live adjacent to the parish to see if they have issues and get input on how St. Michaels can continue to be a good neighbor.

Worship Committee. Additional copies of the BCP will be ordered, including large-print editions.

St. Michael’s Fund. Vestry would like help from the committee to update the register of gifts and the guidelines related to memorial gifts. Dwight Denson will follow up with the committee.

Building and Grounds

Junior Warden Mary Cushing provided the following update:

  • Mary will inquire about parishioner interest in supporting a spring cleanup of church grounds.
  • Contracts for grounds services at the parish and rectory will be submitted to Sean’s Yard Service.
  • Estimates will be obtained for conducting annual routine maintenance of the HVAC systems.
  • The UGI EnergyLink contract which supplies St. Michael’s natural gas will be renewed.
  • A volunteer is needed to update the existing ministries list.
  • Volunteers are being sought to serve on the Building & Grounds Committee.
  • The snow removal plan needs to be updated for next year.
  • Information on the condition of the stained glass windows and estimates for repairs will be collected this year to help inform future action.
  • Plans are being developed for getting the rectory ready for a new occupant.
  • Mary noted that she is still collecting information on insurance and local regulations that would need to be considered in making the rectory available for other use.

Interim Rector’s Report

Rev. Sullivan made the following announcements:

  • Rosemari is investigating options for obtaining a summer seminarian to serve at St. Michaels.
  • Michael’s is supporting the Candidacy for Holy Orders for Kevin Laskowski.   A letter of discernment and formation for ministry was signed by the Vestry and sent to the Episcopal Diocese of Virginia on Kevin’s behalf.
  • A sound system has been installed to amplify sermons from the pulpit.
  • A question and answer session will be held between services on Sunday, March 26 with visitors from Uganda.
  • During Holy Week Rosemari will celebrate her 32nd year of being ordained.
  • During Rosemari ‘s absence March 31—April 9, Rev. Jacquie Thompson will conduct Sunday services.
  • Rosemari will continue to hold forums between services on Sundays and will bring in guests to speak during the Pentecost season.
  • As a founder of Bridges to Independence 33 years ago, Rosemari continues to advise this Board and still advocates for affordable housing.

New Business

There was no new business.

The meeting was concluded with prayer and blessing.

Respectfully submitted, Penelope Jones.

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